The management of a business is typically delegated to the board of directors (and this can be spelled out in your Articles of Association). Even if some of the day-to-day decisions are delegated to other departments, it’s important that your board remains active and informed by having regular board meetings.
You must ensure that your participants have enough time to prepare for a meeting. This can be accomplished by sending the agenda and any relevant reports out in advance. You should provide at minimum a week’s notice to allow for enough time for everyone to attend.
The first item to consider should be the decision-making items. This includes all issues that require a vote in addition to any discussion points or any not-finished business from previous meetings.
Another crucial aspect of the agenda is discussing the performance of the organization. This involves reviewing any major accomplishments or milestones as well as identifying areas of improvement and strategies for the future.
It is crucial to remember that discussions should be productive and focused. The distraction of new topics can consume time and distract you from the main objectives of the meeting. Board members must respect each other’s opinions, and should not interrupt anyone, other than when they have a problem or a question to ask. It is also a good idea to keep cell phones silenced and only to be used in emergencies. This will enable everyone to remain alert and focused.